EA/ Office Manager – Listed Property Developer

Sydney

Ancillary Areas

Permanent

Our client is a leading property group, seeking a sharp, well presented and well spoken candidate with minimum 2 years’ experience in an EA, PA /office manager or other corporate secretarial roles to join their team. They will be responsible for assisting the director of the Australian office with a range of administrative and personal assistant duties.

This role is a mixed role with PA and general office admin duties, you will be responsible but not limited to:

• Answering / screening all phone calls, enquiries and requests, and handling them when appropriate
• Organising and maintaining a diary including making appointments
• Setting up of boardroom meetings
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Director
• Performing administrative activities associated with the effective management of office operations, including compiling, storing, retrieving documents and ordering office supplies
• Arranging travel, visas and accommodation for overseas employees
• Devising and maintaining office systems, including data management and filing
• Providing assistance to Director by carrying out background research and presenting findings, including but not limited to producing documents, reports and presentations
• Assisting with the Directors personal matters
• Coordinating company activities
• Junior level accounts support – Including purchase orders and invoicing
• Performing administrative activities associated with the effective management of office operations, including compiling, storing, and retrieving production data for reports
• Assisting HR and head office as required by ensuring all Australian employees are aware of and comply with company, government, policies, procedures, regulations and submitting leave requests
• Helping with upkeep of office

Typical attributes we seek:

• Minimum 2 years’ EA/ PA/ secretarial /Office management experience
• Microsoft Office including Word, Excel, Outlook/email
• Good telephone manner
• Good literacy and numeracy skills
• Most important is a positive attitude, a willingness to learn and a good level of motivation and professionalism