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Stockbroking Team Assistant

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: $65k base

  • Permanent
  • 1 to 3 years of experience

Our client is a Tier 1 Global Stockbroking firm, seeking a team assistant to support a very successful team of Private Client Advisers. This role will be very client focused so impeccable communication and presentation skills are required.

The role will develop over a year or so into being a direct adviser support as a desk assistant. Training and development will be provided and they will be putting a preference on strong education backgrounds (Bachelor degree as a minimum)

Responsibilities

  • Answer incoming calls from HNW clients in a cordial, professional and timely manner.
  • Organise Branch meetings, functions and social events.
  • Diary management.
  • Oversee couriers and mail.
  • Process Branch invoices.
  • Assist with the preparation of client presentations.
  • Manage of internal phone lists/documents.
  • Provide administrative support as directed.
  • Cooperate with Branch cross-training requirements as directed.

The role will then develop into a full Desk Assistant role with responsibilities such as;

  • Distribute new account documents and required notifications to clients and review new account forms for accuracy and completeness, including input of client banking details.
  • Assign account numbers and provide Advisers with completed new account forms after management approval.
  • Arrange and assist with CHESS and sponsorship, off-market, broker to broker and issuer to CHESS transfer of client documents.
  • Authorise access and respond to client queries re Website.
  • Coordinate Initial Public Offering allocations and applicable client documentation.
  • Liaise with back office and share registries regarding client and FA enquiries
  • Coordinate client seminars, conferences and presentations.
  • Maintain account files and undertake regular follow-up on missing documents.
  • Process and monitor stock settlements, including follow up with clients re outstanding funds.
  • Participate in department cross-training as required.

Requirements

  • Ideal backgrounds would be any financial services or professional services ( Lawyers, Accounting or banking) team assistant, personal assistant, Executive assistants seeking a long term career opportunity in Financial services.
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