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EA/ Office Manager – Listed Property Developer

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: Around AUD $60k base salary

  • $50-100k AUD Equivalent
  • Permanent
  • 1 to 3 years of experience

Our client is a leading property group, seeking a sharp, well presented and well spoken candidate with minimum 2 years’ experience in an EA, PA /office manager or other corporate secretarial roles to join their team. They will be responsible for assisting the director of the Australian office with a range of administrative and personal assistant duties.

This role is a mixed role with PA and general office admin duties, you will be responsible but not limited to:

  • Answering / screening all phone calls, enquiries and requests, and handling them when appropriate
  • Organising and maintaining a diary including making appointments
  • Setting up of boardroom meetings
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the Director
  • Performing administrative activities associated with the effective management of office operations, including compiling, storing, retrieving documents and ordering office supplies
  • Arranging travel, visas and accommodation for overseas employees
  • Devising and maintaining office systems, including data management and filing
  • Providing assistance to Director by carrying out background research and presenting findings, including but not limited to producing documents, reports and presentations
  • Assisting with the Directors personal matters
  • Coordinating company activities
  • Junior level accounts support – Including purchase orders and invoicing
  • Performing administrative activities associated with the effective management of office operations, including compiling, storing, and retrieving production data for reports
  • Assisting HR and head office as required by ensuring all Australian employees are aware of and comply with company, government, policies, procedures, regulations and submitting leave requests
  • Helping with upkeep of office

Typical attributes we seek:

  • Minimum 2 years’ EA/ PA/ secretarial /Office management experience
  • Microsoft Office including Word, Excel, Outlook/email
  • Good telephone manner
  • Good literacy and numeracy skills
  • Most important is a positive attitude, a willingness to learn and a good level of motivation and professionalism
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