Executive Assistant – Investment Banking – 12-month contract

Written by Anton Murray Consulting Consulting on .

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Location: Sydney

Salary description: $350-380 per day + super - $85-95k base equivalent

  • $50-100k AUD Equivalent
  • Contract or Temporary
  • 3 to 7 years of experience

One of our investment banking clients is seeking an Assistant for their investment banking division. Initially this position is for a contract cover for 12 months.

Candidates must have 4+ years’ experience working in an EA, Personal Assistant or Team Assistant role with a leading bank.

Importantly, the successful candidate will need to have the following attributes:

  • Exceptional written and verbal communication skills
  • Be confident in person and on the phone
  • Be able to articulate themselves quickly and clearly
  • Be sharply presented
  • Ideally will have some financial markets experience


  • Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
  • Maintain team diaries and contacts
  • Telephone answering is a priority & accurate and prompt messages and assistance
  • Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
  • Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
  • Coordinate couriers and outgoing mail, distribute incoming mail
  • General administration, including document production (Word) when required; ad hoc project work
  • Client entertainment & organize ad hoc lunches, dinners; work with
  • Events Manager and bankers to invite clients to events
  • Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
  • Build and maintain relationships with staff in offshore offices

Qualifications / Experience Required

  • The successful candidate will have at least 4+ years of EA / TA or PA corporate experience, ideally with an investment bank or within the financial services industry
  • Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritise a busy workload
  • Highly organised with strong attention to detail and an ability to manage multiple tasks and deliver quality results
  • Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
  • Excellent communication/interpersonal skills; able to interact at all levels
  • Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
  • Be a good team player who is willing and ready to help your peers to ensure smooth daily operation in the office
  • Business acumen and financial awareness
  • Fast and accurate keyboard skills
  • Advanced Outlook skills required for contacts maintenance and diary scheduling, including time zones
  • Advanced skills in Word including mail merge and long, complex documents
  • Intermediate Excel skills for general reporting and register maintenance

Contact Us in Sydney


Phone:+61 2 8246 8900

Hiring Staff: hire@antonmurray.com

Seeking Work: apply@antonmurray.com

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