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Executive Assistant – Investment Banking- 12 month maternity leave contract

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: $40 - $45 per hour + super

  • $50-100k AUD Equivalent
  • Contract or Temporary
  • 3 to 7 years of experience

One of our tier 1 investment banking clients is seeking an EA for their Investment Banking Division. Initially this position is a maternity leave 12 months contract cover.

Candidates must have prior experience working in another EA /PA or Team Assistant role within another fast paced, leading investment bank or fund manager.

Importantly, the successful candidate will need to have the following attributes;

  • Exceptional written and verbal communication skills
  • Be confident in person and on the phone
  • Be able to articulate themselves quickly and clearly
  • Be sharply presented, and…
  • Ideally will have some financial markets experience – with a focus on equities.

Responsibilities:

The responsibilities will vary broadly depending on market requirements, and the requirements of the senior executives within the group but will include;

• Provide support to the MD as well as support to the wider IBD team

• Set up meeting schedules using Event Manager

• Complete and process expense claims and invoices using Concur

• Produce, collate and bind PowerPoint presentations

• Organise travel arrangements including flights and accommodation

• Organise domestic and international conference calls

• Book meeting rooms and coordinate catering arrangements for internal and external client meetings

• Record management and updating client details in Client Tracker

• Daily office administration e.g. answering telephones, filing, photocopying etc.

• Leave management

• Ordering stationary supplies for the BU

• Manage client logins for the Research portal

• Coordination on client events

• Management to BU budgets

Qualifications / Experience Required

• Advanced MS Word, PowerPoint, Outlook and Excel

• Previous EA/ PA or TA  experience from another global investment bank or similar professional services environment

• Excellent written and verbal communication skills

• Administration experience

• Experience within the finance industry required

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