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Executive Assistant – Investment Banking- 12 month Temp to perm

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: $40 - $50 per hour + super

  • $50-100k AUD Equivalent
  • Permanent
  • 3 to 7 years of experience

One of our tier 1 investment banking clients is seeking an EA for their Investment Banking Division. Initially this position is a maternity leave 12 months contract cover however it has a very good chance of going permanent.

Candidates must have prior experience working in another EA /PA or Team Assistant role within another leading bank or fund manager.

Importantly, the successful candidate will need to have the following attributes;

  • Exceptional written and verbal communication skills
  • Be confident in person and on the phone
  • Be able to articulate themselves quickly and clearly
  • Be sharply presented, and…
  • Ideally will have some financial markets experience – with a focus on equities.

Responsibilities:

The responsibilities will vary broadly depending on market requirements, and the requirements of the senior executives within the group but will include;

  • Provide support to the MD as well as support to the wider IBD team
  • Set up meeting schedules using Event Manager
  • Complete and process expense claims and invoices using Concur
  • Produce, collate and bind PowerPoint presentations
  • Organise travel arrangements including flights and accommodation
  • Organise domestic and international conference calls
  • Book meeting rooms and coordinate catering arrangements for internal and external client meetings
  • Record management and updating client details in Client Tracker
  • Daily office administration e.g. answering telephones, filing, photocopying etc.
  • Leave management
  • Ordering stationary supplies for the BU
  • Manage client logins for the Research portal
  • Coordination on client events
  • Management to BU budgets

Qualifications / Experience Required

  • Advanced MS Word, PowerPoint, Outlook and Excel
  • Previous EA/ PA or TA  experience from another global investment bank or similar professional services environment
  • Excellent written and verbal communication skills
  • Administration experience
  • Experience within the finance industry required
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