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Executive Assistant – Investment Banking – ongoing contract role

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: $40ph

  • $50-100k AUD Equivalent
  • Contract or Temporary
  • 1 to 3 years of experience

One of our investment banking clients is seeking an EA for their busy equity sales/ trading desks. Initially this position is for a contract cover for 12 months.

Candidates must have prior experience working in another EA /PA or Team Assistant role within another leading bank.

Candidate must be able to start at 7.30am and work till 5.30pm with a 1 hour lunch break

Importantly, the successful candidate will need to have the following attributes:

  • Exceptional written and verbal communication skills
  • Be confident in person and on the phone
  • Be able to articulate themselves quickly and clearly
  • Be sharply presented
  • Ideally will have some financial markets experience – with a focus on equities.

Responsibilities:

The responsibilities will vary broadly depending on market requirements, and the requirements of the senior executives within the group but will include;

• Provide support to the MD of Equity Sales as well as support to the sales team

• Set up meeting schedules using Event Manager

• Complete and process expense claims and invoices using Concur

• Produce, collate and bind PowerPoint presentations

• Organise travel arrangements including flights and accommodation

• Organise domestic and international conference calls

• Book meeting rooms and coordinate catering arrangements for internal and external client meetings

• Record management and updating client details in Client Tracker

• Daily office administration e.g. answering telephones, filing, photocopying etc.

• Leave management

• Ordering stationary supplies for the BU

• Manage client logins for the Research portal

• Coordination on client events

• Management to BU budgets

Qualifications / Experience Required

• Advanced MS Word, PowerPoint, Outlook and Excel

• Previous EA/ PA or TA  experience from another global investment bank or similar professional services environment

• Experience with voicemail system use

• Familiarity with internet research / searches

• Excellent written and verbal communication skills

• Administration experience

• Experience within the finance industry required

If you are interested in this position please email your resume in strictest confidence to apply@antonmurray.com, or click through the Apply Now function below. Feel free to reach our Sydney team on +61 2 8246 8900 to discuss this position in further detail.
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