Team Assistant – Equities / Trading floor – 12 Month Contract

Written by Anton Murray Consulting Consulting on .

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Location: Sydney

Salary description: $40 - $44.99

  • $50-100k AUD Equivalent
  • Contract or Temporary
  • 7 to 10 years of experience

One of our leading global financial services clients is seeking an EA/ Team Assistant to assist the Managing Director. This is a contract cover for 12 months.

Candidates must have have at least 5-10 years experience in a secretarial/ PA role and are able to start 7:30am daily.

This role will be based on the trading floor.  Any similar experience held highly

Key responsibilities:

  • Supporting a team of 9 in Institutional Equities on the trading floor. Assisting 1 Managing Director, 5 Executive Directors and 3 Sales specialist with administration support and diary management
  • Assisting with phone calls on the dealer board and desk phone
  • Setting up meetings/ conference calls internally and externally
  • Management of flights, transfers, visas and accommodation bookings
  • Processing and submitting monthly team expenses reconciliation and business invoices
  • Arranging meeting room bookings, catering and AV requirements for client meetings
  • Supporting staff’s leave and ensuring there is sufficient coverage at all times
  • Supporting and assisting team with new in house applications
  • Provide coverage for other assistants when they are on leave, which entails starting at 6:30am to print reports for the department meeting and prepare the daily morning research email that is sent out to clients by 7:30am

Qualifications/ Experience Required:

  • Excellent written and verbal communication skills
  • Experience in providing support and senior levels of an organisation
  • Experience in secretarial/ personal assistant role
  • Able to manage priorities and conflicting issues in a professional manner
  • Proficient in Microsoft Office Programs
  • Extensive experience in admin in a fast paced environment
  • Experience within the finance industry is highly desirable
  • Experience with Concur + Event Manager is highly desirable

You will be paid $45per hour + super + overtime.

Contact Us in Sydney


Phone:+61 2 8246 8900

Hiring Staff: hire@antonmurray.com

Seeking Work: apply@antonmurray.com

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