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Team Assistant – Global Investment Bank – 6 month initial contract

Written by Anton Murray Consulting on .

Location: Sydney

Salary description: $35 - $45 per hour + super

  • $50-100k AUD Equivalent
  • Contract or Temporary
  • 3 to 7 years of experience

Our client is a leading global investment bank. They  are seeking  an experienced Team Assistant to be part of a broader team of Executive Assistants based in Sydney.

This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast, paced dynamic environment.

We are seeking candidates with over 3+ years experience gained from a leading financial services firm coming from a personal assistant, team assistant, executive assistant or administration role.

Responsibilities:

  • Schedule meetings, manage inbox and calendar.
  • Handle day to day administrative responsibilities for senior management within the Division
  • Preparation of complex international and domestic travel arrangements; including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries
  •  Act as gatekeeper, screening phone calls and email, responding or delegating to insure timely response
  •  Handle extremely confidential and proprietary information with utmost discretion
  •  Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
  •  Professional communication skills are essential for reading email on a daily basis and passing messages. Confidentiality is critical for all communications
  • Various administrative and ad hoc tasks

Experience:

  •  3+ years experience within another leading bank or financial services firm as a team assistant, personal assistant or Executive assistant.
  • Hardworking, good judgment, flexible and motivated to work in a fast paced environment
  •  Attention to detail, proactive and efficient with the proven ability to take initiative
  •  Organized; good time management skills; ability to multi-task and manage conflicting priorities
  •  Outgoing, self-confident, energetic and friendly demeanor
  •  Exhibit curiosity, creativity and quick thinking
  •  Team player who can work and contribute in a team environment to achieve goals
  • Responsible and responsive – willing to go the extra mile
  •  Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable with learning new technologies or applications
  •  Excellent telephone communication skills
  •  Able to handle confidential information appropriately
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